SUBMISSION OF PROPOSALS
In order to provide a more individualized and personalized service, each group or Clinical Management Unit (UGC) is assigned a Projects administrator who will be responsible for handling all requests submitted by the group.
- diana.regueiro@inibica.eu
- lourdes.rodriguez@inibica.eu
- paula.castro@inibica.eu
The case managers are located in the Research Unit of the Hospital for the Treatment of Infectious Diseases ( Hospital Universitario Puerta del Mar ) (9th floor), Cádiz; however, they travel to all centers within the INiBICA network in the province of Cádiz.
Projects 's project managers meet with the groups to learn about their ideas and determine how to secure funding for R&D Projects . From there, they begin working together on various aspects, with the Institute offering the following support services:
- Publication and management of calls for applications.
- Identifying calls for proposals to secure funding.
- Comprehensive management of grants and subsidies, from the application stage through to the reporting stage.
- Definition, application, and management of international Projects .
1) Methodological and statistical consulting
The service, which is currently outsourced, provides support to researchers so they can develop methodologically more competitive Projects , as well as rigorously analyze research results and offer specialized support to groups that require it. You can view More information at the following link.
2) Grants and Subsidies at the Regional, National, and International Levels
3) Documentation and signature
After submitting your notice of intent to apply, the administrator at Projects will provide you with details on all the Documentation that must be submitted and the deadlines to be met. Additionally, the administrator at Projects will be available to researchers to answer any questions that may arise regarding the call for applications, as well as to assist with completing the application online.
4) Online submissions and application registration
At INiBICA, we recommend registering on the online platforms as soon as you decide to apply. Online platforms often experience crashes or become inaccessible as the deadline approaches. For this reason, we recommend that researchers review the platform and the fields to be filled out before uploading documents. If the registration or application requires any hard-copy documents, INiBICA will ensure they are sent, properly signed, in a timely and appropriate manner.
5) Corrections
The researcher will be notified of any requests from the funding agencies to correct errors in the applications, as deemed necessary, as well as the steps to follow to ensure their timely submission.
6) Aid Management
The administrator at Projects will notify the researcher of the decision regarding the requested grants. If the researcher is awarded funding, the administrator will provide details on the budgets, budget line items, implementation deadlines, and deadlines for submitting the corresponding progress reports. If any changes occur during the project’s implementation, any modifications to the budget (such as budget line items or annual allocations) or changes to the project itself must be submitted through the administrator at Projects in order to request approval from the funding agencies well in advance. The researcher must keep in mind that requests for budget items or modifications to them are not always accepted and that they require at least one month from the date of the request. That is why the earlier these matters are addressed, the better the project can be managed.
7) Financial Management
The principal investigator is responsible for placing purchase orders and must submit a purchase request along with the budget so that the project manager can verify it and forward it to the finance department for payment. The principal investigator must include their name on the purchase orders and comply with any applicable guidelines, in accordance with the requirements of the various funding agencies.
8) Scientific and Economic Justification
According to the grant law, it is the principal investigator’s responsibility to submit the scientific and financial justification in a timely and proper manner. INiBICA, through the administrators at Projects, will notify the investigator at least one month before the submission deadlines for the Documentation regarding the grant justification that must be submitted. The researcher must submit the scientific justification at least one week before the deadline so that it can be validated and signed by the legal representative. INiBICA will be responsible for coordinating any audits required by the project (at the project’s expense, if eligible for funding).